Completion Guide

As you prepare for graduation, please remember to establish your graduate committee. It’s essential to hold meetings with your committee members to discuss your progress in the program and to obtain their approval for your course selections if needed.

To formalize your committee, please email graduate.dept@nmt.edu with the names and email addresses of your committee members, clearly identifying your academic and/or research advisors. Once we receive this information, we will provide you with the necessary forms to officially form your committee and document your meetings.

File a course program with the Center for Graduate Studies (CGS) at least a month before the end of the semester prior to your graduating semester (approximately 7 months before completion).

Email graduate.dept@nmt.edu with the names and emails of your committee members, identifying your acadamic and/or research advisors. Once this information is received, we will send you an electronic course program form via Adobe Sign.

Submit your Thesis/Dissertation for format check to http://www.etdadmin.com as a searchable PDF at the same time you submit to your committee for review. If this is not done in advance, corrections may delay the completion of your degree and you will be required to register if everything is not completed before the next semester begins. We recommend that you use the LaTex template when writing since many students have issues with corrections when using Microsoft word. You can find the template on the current Graduate Students web page. Make sure you have included all required permissions (for use of copyrighted material) in the last appendix of your thesis. When you have your first draft, you can upload it to ProQuest to allow us to give you feedback early in the process.

Email us with the following information:

1. Date, time and place of defense
2. Your committee members with their emails in order (make sure you identify academic and research advisors)

We will send your paperwork to the you and the committe for electronic signatures.

Your Thesis/Dissertation is not complete until you receive an email from ProQuest stating that it has been accepted. You must be available to edit your document if you receive an email from ProQuest stating that there are changes to be made. NOTE: Please ensure that your name is identical in ProQuest, title page, signature page and copyright page for plagiarism purposes. (Thesis/Dissertation will be checked for plagiarism before it is accepted.)

Provide CGS with a prepaid medium size, fixed rate shipping box that is preaddressed for your bound thesis delivery. Alternately, if you or your designee will be picking it up, you must provide that information including email contact information.

Have your Research Advisor submit your defense report; they can submit that by hand or via graduate@nmt.edu.

If you are a PhD student you can fill out the survey by going to https://sedsurvey.org/DoctoralGraduates/CurrentQuestionnaire.

Please read the "Checklist for All Students" below.

File a course program with the Center for Graduate Studies (CGS) at least a month before the end of the semester in the semester before your last semester (approximately 7 months before completion). Email graduate.dept@nmt.edu with the name advisor, the program you are in and we will initiate an electronic signature process for you.

Please read the "Checklist for All Students" below.

Intent to Graduate forms are due by mid term of the semester prior to graduation. 

Find the forms in here under the "Petition To Graduate Forms" tab.

Provide a permanent email address. 

Fill out the Graduate Exit Survey by going to this link. Once completed, print the confirmation page and turn it into CGS by hand or via graduate@nmt.edu. 

Once you have completed everything on this checklist and we have received all documentation the completion process will take place approximately one week IF there are no problems with your documentation or thesis. We will review everything in its entirety to ensure course programs and transcripts match, there are no grades below a C and that the GPA is 3.0 or above. The Dean will confirm all is well and you will then be added to the registrars list of graduates. If you have completed a thesis or disseration you will receive an email from us via ProQuest when your thesis has been accepted. 

If there is anything missing we will reach out to you via email. If you do not respond, it will delay your graduation and if it delays your completion into the next semester, you will be required to register; only current students may graduate.